Governance and Control
Procurement at UMW is governed by a structured and tiered system comprising of Core Policies, Operational Procedures and Control Mechanisms via the UMW Group’s Procurement Guidelines and Supplier Registration Guidelines.
It covers all type of purchases (capital expenditure/operating expenditure/trade) made by all businesses in the countries in which the Group operates. These key principles and procedures shall also serve as guidelines in establishing the detailed procurement procedures at all divisions and SBUs.
1. Procurement Guidelines (PG)
As stated in the ‘Introduction’ to the Procurement Guidelines it is a living document and shall be continually edited and updated. In year 2016, there have been major changes in Procurement Guidelines.
One of them is the enhancement of a Tender Committee (TOR) for the non-motor companies that aims to facilitate approvals by the approving parties while at the same time provide additional gatekeeping duties for both transparency and governance. We have also received valuable input and comments from all users in many areas of the guidelines. Where applicable, all these changes have been captured and illustrated in this revision of the Procurement Guidelines.
Please take note that in order to streamline the Procurement Guidelines with the Financial Limits of Authority Guidelines (FLAG); this Procurement Guidelines shall now be applicable
Procurement Guidelines , Version 3.0, Effective Date: 01/02/2018
2. Supplier Registration Guidelines (SRG)
The SRG provides for a standardized process to evaluate and register our suppliers plus it mitigates the following concerns:
- The quality of suppliers in procurement sourcing; because the guidelines,
- effectively pre-qualifies supplier, and
- potential suppliers are to be registered first before participating in procurement activities.
This document serves as a guideline on Supplier/Contractor registration requirements.
UMW Supplier Registration Guidelines, Version 1.3, Effective Date: 4/7/2017
3. Download Forms
|1||PTP Checklist||Download ↓|
|2||Request for Purchase - Direct Award Form||Download ↓|
|3||Request for Purchase - Sourcing Form||Download ↓|
|4||Template List of Suggested Bidders||Download ↓|
|5||Supplier Registration Form (SRF)||Download ↓|
|a) List of Work Categories||Download ↓|
|b) Health Safety and Environment (HSE) Form||Download ↓|
|c) Supplier's Letter of Declaration||Download ↓|
|d) Personal Data Protection Notice||Download ↓|
|e) UMW Supplier Terms & Conditions||Download ↓|
|6||Supplier Performance Review (SPR) Form||Download ↓|
|7||Vendor Satisfaction Survey (VSS) Form||Download ↓|
|8||Request For Pre-contract Verification||Download ↓|
|9||Pre-Contract Verification Form||Download ↓|
4. Sample Tender Documents
5. Non Procurement Items
Items that do not involve the action of procuring / purchasing of goods or services from vendors or third parties.
Non Procurement Items, Version 3